#Credit memo excel template professional#

That’s the downside of using a template - if one mistake flies under the radar, you’ll end up repeating it every time you send a new credit note. Using a credit note for invoice errors can certainly be quicker, but there are still some things you need to avoid.īy catching these early, you can fix your template to ensure you’re not making common mistakes. 5 common mistakes to avoid while using a credit note template Quickly fill it and send it to your client. ‍A simple credit note template contains only the essential information. ‍A blank credit note template is ready to be filled in with your details and can be sent to the client right away. Customize it to your needs and use it whenever is the case. ‍A sample credit note template is the perfect starting point. Types of credit note templatesīesides a standard credit note template, there are a few specific kinds of credit note templates: Sample Credit Note Template While mistakes can and do happen when invoices are sent, if you follow it up with a credit note, it proves that you’re working hard to maintain a strong relationship with your client.Ĭonsider the alternative: accidentally charging them the wrong amount and then doing nothing to rectify it - that will only cause conflict and mistrust. That way, you’re more likely to retain them as a client.Īnd secondly, it shows that you’re paying attention.

If your product or service doesn’t meet their expectations, you can be on the front foot in terms of offering a refund or money off their next invoice. And you can keep track of the credit notes you’ve issued, rather than starting from scratch every time you need to provide one to your clients.īut a credit note is more than simply a piece of business admin.įirstly, it’s your chance to establish trust, credibility, and transparency with your client.

You can reinforce your professionalism by adding your branding.

#Credit memo excel template professional#

It lets you be consistent with your professional tone of voice.Building a template that can be used over and over saves time and energy.There are some clear reasons why you should use a template to produce a credit note: Instead, you’d simply open the template, make a copy, add the line items for which you’re issuing credit, and then save it with a unique identifier (a Credit Note Number), before sending it to your client. It saves you the time and effort of making it from scratch whenever you’re issuing credit to a client. For example, this could include your contact details, company branding, company number, and your terms and conditions.Ī credit note template is, therefore, a document that’s pre-saved, ready to use with this important info. When making a template, you should produce a master copy using the information that you need every time you use this document. What is a credit note template?Ī template is used to create an edited version of a document that is utilized over and over again. Businesses are legally required to keep reliable audit trails, and your freelance business is no different. This is crucial as, in some countries, deleting an invoice can be deemed unlawful. If you accidentally overcharge a client, for example, you can use a credit note to delete the amount without deleting the invoice.

That’s where a credit note template comes in handy.Ī credit note (sometimes called a ‘credit memorandum’ or ‘credit memo’ for short) is a legal document that gives you the power to cancel an already-issued invoice, in part or in full. And when you’re trying to manage and deliver projects, communicate with clients, and issue invoices, mistakes can happen.Īfter all, you’re only human. The busy life of a freelancer requires juggling many different responsibilities, sometimes all at once. New to credit note templates? Read our guide below.